Frank To Schanck 3-Day Walk

In registering to participate in the Frank to Schanck (F2S) Adventure (2024), hosted by the Women’s Spirit Project (WSP, incorporated as The Motivation Project), you agree to abide by these Frank to Schanck Adventure (F2S) 2024 Terms and Conditions and accept our Risk Waiver (below) before participating.

 1.  FEES  

Your entry fee includes a series of free training walks in the Frankston || Mornington Peninsula region, pre-walk information sessions, preparation resources and access to our closed Facebook community ‘Walk4Wellbeing’ and STRAVA group. 

During the Frank to Schanck Walk, you will participate in a supported adventure guided by our local volunteer walk leaders and support crew. The walk includes specified inclusions for each walk option.   

If you have booked the accommodated-walk option, basic comfort bunk-style camp accommodation at Golden Valley Adventure Camp || Flinders is included in your event entry.

If you choose to pay a deposit only upon booking, full payment must be received by 01 October to secure your place. If we do not receive full payment by this date, your place may need to be passed on to another walker.

All prices are inclusive of GST
Current fees and payment terms are published on the event booking page. All prices are inclusive of GST. Fees are non-refundable, non-tax-deductible, and must be paid at the time of registration prior to the event.

2.  RISK WAIVER

The decision to participate in the Frank to Schanck Adventure 2024 (incl. associated training walks) is entirely my own and I understand that walking in an outdoor environment is a potentially hazardous activity with inherent risks of injury or even death from various potential causes, including but not limited to crossing roads and walking on uneven, rocky surfaces and under prevailing weather conditions.

I am aware of the hazards involved and engage in the activity at my own risk.

I acknowledge that it is my responsibility to notify the event organiser of any Medical Conditions, Allergies and/or Medications and Emergency Contact details.

I attest that I am physically fit prior to undertaking the Frank to Schanck Adventure (2024) and that I am not aware of any undisclosed illness, injury, physical disability or impairment that may cause me injury or death during, or because of, my participation.

I acknowledge the WSP’s advice to arrange ambulance cover in case of emergency and consider personal accident insurance cover for any unforeseen loss, damage, or injury that may arise out of or in connection with participating in the event.

I acknowledge that I am solely responsible for ensuring adequate training has been completed, an appropriate level of fitness obtained, and that medical clearance may be required if I have underlying health issues.

I agree to provide a doctor’s certificate if the WSP deem that I need medical clearance to participate based on any physical conditions that might be brought to the team’s attention either during training or by me during the registration process.

I accept all risks, dangers and liabilities that may result from my participation in the Frank to Schanck Adventure (2024) including, but not limited to, property loss or damage, loss of life or permanent injury.

I consent to receive medical treatment which may be deemed necessary in the event of my injury/accident/illness during the Event. I understand that treatment requested from first aid personnel is at my own risk and that details will be forwarded to event organisers.

I agree, in consideration of and, as a condition of acceptance of my entry in the Frank to Schanck Adventure (2024) for myself, my heirs, executors and/or administrators, to hereby waive all and any claim, right or cause of action which could, would or might arise out of my death or injury, damage, loss or expense of any description whatsoever that I may suffer or sustain in the course of, or consequent upon my entry or participation in the Event or as a result of any acts or omissions, their authorised representatives or any other party involved in the Frank to Schanck Adventure (2024).

I accept this waiver, release and discharge shall be (and operate separately) in favour of all persons, corporations and bodies involved, or otherwise engaged in promotion or staging the Frank to Schanck Adventure (2024) (including but not limited to the Women’s Spirit Project).  This includes each of their directors, agents, contractors, employees, representatives, promoters, sponsors and volunteers, including the owners, licensees and occupiers of land upon which the Event or any part of it takes place, any statutory body or local authority having control over any land upon which the Event or any part of it takes place or which is involved directly or indirectly with the Event in any manner whatsoever. This release and indemnity will continue forever and binds my heirs, executors, personal representatives and assigns.

I also acknowledge that I was given the opportunity to attend Pre-Event Information Sessions and to read all event materials.

I agree, for safety and logistics purposes, to notify WSP event staff/volunteers immediately if I need to withdraw from the Frank to Schanck Adventure (2024).

I accept WSP may, at its discretion, cancel my Frank to Schanck Adventure (2024) participation if I :

• Breach these Terms and Conditions;
• Behave in a way that is a risk to myself or others;  
• Behave in a way that is inappropriate or offensive or in breach of the law;  
• Consume alcohol during the event or use illegal or performance enhancing drugs when undertaking any activity with WSP;  
• Fail to accept the terms of the Risk Waiver before participating.

3.  CANCELLATION POLICY 

In the event The Women’s Spirit Project is prevented (directly or indirectly) from performing any of its obligations under this agreement by reason of an Australian government agency declaring restrictions on the region where the Frank to Schanck Event Adventure (2024) is to operate, lockdowns preventing participation in the event or state border closures preventing participants from travelling from interstate to the event location, minimum booking numbers not being reached or any other associated reason, which is beyond the reasonable control of The Women’s Spirit Project, The Women’s Spirit Project will provide a full refund. Alternatively, participants can opt for funds to be held in credit to be carried over for the next Frank to Schanck Event or equivalent 3-day walking event or nominate any fees paid to be donated to the organisation.

4. INCLEMENT WEATHER OR OTHER CONDITIONS

Frank to Schanck will operate regardless of weather conditions, except in the case of lightning or electrical storms making the event unsafe, or where there is weather considered to be unsafe by the WSP or if for any reason conditions are such that WSP’s insurance would be void or voided should the event proceed. WSP may choose a suitable alternate venue or route. The route or venue may not be the same as proposed if it is deemed unsafe, but the WSP will use reasonable endeavours to find a suitable alternative. This may include changes to the timing, distance, and location of the event.

In the event the walk is unable to proceed because of a bush fire or extreme weather conditions, the WSP will transfer the walk to another date, if possible.

5.  REFUND POLICY 

Registration fees are non-refundable, as many of the costs and fees are preparatory and are incurred from before I register through to the event commencing. I acknowledge as a registered participant that if I need to withdraw from the Event (2024) due to extenuating circumstances, (and upon presentation of a valid medical certificate, where applicable), that a partial refund may ONLY be provided at the discretion of WSP Management. Where it is determined a refund shall be offered, I acknowledge a $100 administration fee will be deducted from any refund provided.

I can arrange to transfer my registration to another walker prior to the cut-off date, providing they complete the full registration form and sign these terms & conditions prior to the event.

6. DURING THE EVENT

All event distances have a time limit to keep participants on track. No one should walk alone for safety purposes. All walkers must follow the route outlined by WSP and not detour from the route by more than 50 metres at any time. If you do not follow the route as outlined by WSP, you will do so at your own risk. If you do not reach check in points within the allocated time limit, you may need to be transferred to the next check-in point, or to the finish line, by a support vehicle.

If the WSP deem the course unsafe (for example by reason of heavy rain, high winds, bushfires, ‘acts of god’) we may, at our sole discretion, re-route the course, find an alternative shortened course or cancel the event.

If you suffer a non-life-threatening injury during the event, you must alert a WSP team member and / or call the Emergency number. Event First Aider/s will render assistance as soon as possible. In case of an emergency (e.g. serious/ life-threatening injury, bush fire etc) you must call 000 immediately.

You should carry a small day pack and aim to be self-sufficient for the duration of the event, topping up food and water en-route as required. Make sure you have plenty of water. You MUST carry a minimum of 2 litres, regardless of the event distance.

I acknowledge that I am responsible for my personal possessions and equipment during the Event.

I acknowledge that I must follow all directions given to me by the employees, volunteers or representatives of WSP.

7.  USE OF NAME 

I consent to the publication and/or use of my name, image or otherwise, (including the publication of my name and/or Frank to Schanck Event (2024) participation in any broadcast, telecast, advertising, promotion or other account of this Event, in any form of media and social media whatsoever including advertising and promotions for future Women’s Spirit Project events, or for any legitimate purpose) without payment or compensation.

I agree, to notify Women’s Spirit Project (WSP) prior to the event in writing if I disagree with Clause 7 of the Terms and Conditions.

To protect the privacy of other event participants, I agree not to share or tag posts, images, clips or content from closed (private) WSP social media groups with external parties unless express permission is granted by the WSP Managing Director.

8.  THE ROUTE  

Route details will be available from October 2024 and distributed to registered participants. WSP advises the route will be marked on Event Days as best as possible.

I agree, for my own safety, to follow the route markers, follow the instructions of Event Marshals and demonstrate self-navigation with provided route information. Every event is unique, and some parts of the route can be less urbanised than other parts. I acknowledge the importance of reviewing the route information and agree to review the route details before setting out.

I acknowledge event distances are approximate and may vary, detour or change on or prior to Event Days due to unforeseen circumstances such as weather and / or other safety considerations.

9. RESPECT FOR ENVIRONMENT

I acknowledge the WSP’s ‘Leave No Trace’ approach which means I will take nothing but memories and photos, carrying out any packaging and food waste – depositing it via designated bins at the end of the day. I will stick to designated paths and not walk across vegetation.
Golden Valleys is a designated “Land for Wildlife” sanctuary for flora and fauna. I acknowledge I am not permitted to bring firearms, animals or pets onto the property.

10. COVID-19 

I acknowledge that it is my responsibility to ensure that I am familiar with and abide by the COVID 19 restrictions and advice set out by the Victorian State Government (or my relevant jurisdiction if outside of Victoria).  The Women’s Spirit Project takes the COVID 19 Health restrictions seriously and all activities must be undertaken within the government restrictions that apply at the time of participation. More information about restrictions can be found at
Pandemic Order Register | health.vic.gov.au.  

11.  PRIVACY  

I understand that I can gain access to my personal information and request that (a) they can be deleted after the event finishes or (b)such details be updated if they change in the future by writing to the Women’s Spirit Project at [email protected].

Privacy Statement: The Women’s Spirit Project and its authorised representatives respect and value the privacy of all information we collect about Frank to Schanck Event (2024) participants. As the organisers of the Frank to Schanck Event (2024), the Women’s Spirit Project and its authorised representative collect information about participants for the administration and conduct of the Frank to Schanck Event (2024). Information collected will be securely stored in our database. By entering the Frank to Schanck Event (2024), you consent to your personal information being provided and used in an emergency, or as the need may arise, for the purposes of ensuring your safety and wellbeing. You further consent to receiving information and marketing material from The Women’s Spirit Project and its authorised representatives.

12.  FUNDRAISING

It is not essential for walkers to commit to fundraising as part of the event. Those who are would like to support the WSP’s fundraising efforts will be provided with supporting materials. Donations are processed online by sponsors and supporters and are non-refundable. All online donations will be issued with a tax-deductible receipt by email.

13. GOLDEN VALLEY CAMP SPECIFIC T&C’s APPLICABLE WHEN BOOKING ACCOMMODATED WALKING OPTION

Camp Guests: Golden Valley can only be visited by registered participants. A list of guests is entered into the camp’s online portal so that we have a record of everyone who was onsite.

Arrival and Departure: walkers cannot enter Golden Valley before agreed arrival time and must leave the site by agreed departure time. The camp’s late leaving fee of $300.00 per hour may be passed on should a participant be delayed in their departure

Consumption of Alcohol: This is an alcohol-free event. Golden Valleys does not have or provide a liquor license. Guests not adhering to this policy will be requested to leave the camp at their own expense.

Noise Restrictions
As a part of our commitment to creating a serene and enjoyable environment for all guests and surrounding neighbours, we ask that you adhere to our strict noise restriction of 10pm. This includes upbeat music, loud outside gatherings, and musical instruments. We value your understanding and consideration in contributing to the tranquillity of our surroundings at Golden Valleys.

Contagious and Infection Illness
To ensure all our guests enjoy a safe and healthy environment, Golden Valleys follows the contagious and infectious illness protocols developed by the Department of Human Services. Guests who are suspected of having a contagious or infectious illness will be isolated and requested to leave the site at their own expense. Guests are not to attend camp if they have an illness or family member have been ill forty-eight hours prior to camp.

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ACCURACY 

Please acknowledge and accept this waiver during your registration process:

I have read and understood the Terms and Conditions.

I acknowledge that The Women’s Spirit Project reserves the right to amend the Terms and Conditions of the Frank to Schanck Event (2024) at any time.

I declare that all the information supplied by me on the entry form is true and correct.

I acknowledge I am aged 18 or over or that I am 16 or over AND will be participating under the supervision of a parent/guardian who is also registered as an event participant. I further state that I am of lawful age and legally competent to sign this acknowledgement.

ACKNOWLEDGEMENT OF COUNTRY

The Women’s Spirit Project acknowledges the Traditional Custodians of the land on which we live, work and walk and their continuing connection to land, waters and community. We pay our respects to their Elders past and present.